The first page of the document DocMake makes from the sample values on this page.
Operations
Goods Received Note
A goods received note is written by the buyer, not the supplier. It records what actually landed on the dock after somebody opened the packaging and counted, which is why accounts payable matches an invoice against the GRN rather than against the supplier's own paperwork.
Every row carries the quantity the purchase order asked for, the quantity that arrived, the quantity accepted after inspection and the quantity rejected, with anything short or damaged written out once in the header, so a part delivery or a damaged pallet is visible without reading prose. The header pins the context down: supplier, purchase order number, the carrier and the supplier's own delivery note, date and time of receipt, the bay or store the stock went to, and who inspected it. The GRN number then travels into the stock ledger and into the three-way match against the order and the invoice.
Receiving teams are working against a waiting vehicle, so the version that gets used is the one printed per delivery with the ordered lines already filled and only the counted figures blank. Generate it from the purchase order, hand it to the bay, then capture the completed numbers back into the same template for the copy that gets filed.
Blanks to fill
| note_number | Note number |
| received_date | Received |
| received_time | Time received |
| supplier_name | Supplier |
| purchase_order | Purchase order |
| supplier_delivery_note | Supplier delivery note |
| carrier | Carrier |
| vehicle_registration | Vehicle registration |
| receiving_location | Receiving location |
| condition_of_packaging | Packaging on arrival |
| anything_short_or_damaged | Anything short or damaged |
| inspected_by | Inspected by |
| stock_updated_by | Stock updated by |
| approved_by | Approved for payment by |
| approval_date | Approval date |
| company_name | Company |
| goods[] | One per item, so a row is added for every item in the list |
The data behind the preview
This is the exact JSON that produced the document above. Change the values, POST them to the API, and you get your version back as DOCX or PDF. Lists grow and shrink with your data; the layout adapts.
- 01 Sign up free and duplicate this template into your workspace.
- 02 Adjust the wording and branding in the visual editor.
- 03 Fill it in the app, share it as a form link, or call the API.
{
"company_name": "Calderbrook Manufacturing",
"note_number": "GRN-2026-2214",
"received_date": "14 September 2026",
"received_time": "10:20",
"supplier_name": "Ellwood Steel and Alloys Ltd",
"purchase_order": "PO-2026-0871",
"supplier_delivery_note": "EL-DN-44219",
"carrier": "Ellwood own fleet",
"vehicle_registration": "YK73 PTV",
"receiving_location": "Goods inwards, bay 2, Calderbrook works",
"condition_of_packaging": "Dry and banded, one pallet with a crushed corner",
"goods": [
{
"item": "Steel sheet, 2 mm",
"item_code": "MS-2512",
"ordered": "40",
"received": "40",
"accepted": "40",
"rejected": "0"
},
{
"item": "Steel sheet, 3 mm",
"item_code": "MS-3512",
"ordered": "20",
"received": "20",
"accepted": "20",
"rejected": "0"
},
{
"item": "Aluminium angle",
"item_code": "AL-4040",
"ordered": "25",
"received": "25",
"accepted": "22",
"rejected": "3"
},
{
"item": "Aluminium flat bar",
"item_code": "AL-5006",
"ordered": "15",
"received": "15",
"accepted": "15",
"rejected": "0"
},
{
"item": "Stainless tube 25",
"item_code": "SS-T25",
"ordered": "12",
"received": "10",
"accepted": "10",
"rejected": "0"
},
{
"item": "Stainless tube 40",
"item_code": "SS-T40",
"ordered": "8",
"received": "8",
"accepted": "8",
"rejected": "0"
},
{
"item": "Weld wire, 1.0 mm",
"item_code": "WW-1015",
"ordered": "8",
"received": "8",
"accepted": "8",
"rejected": "0"
},
{
"item": "Weld wire, 1.2 mm",
"item_code": "WW-1215",
"ordered": "6",
"received": "6",
"accepted": "6",
"rejected": "0"
},
{
"item": "Cutting discs 230",
"item_code": "CD-230",
"ordered": "6",
"received": "6",
"accepted": "6",
"rejected": "0"
},
{
"item": "Grinding discs 115",
"item_code": "GD-115",
"ordered": "10",
"received": "10",
"accepted": "10",
"rejected": "0"
},
{
"item": "Flap discs 115",
"item_code": "FD-115",
"ordered": "12",
"received": "12",
"accepted": "12",
"rejected": "0"
},
{
"item": "Wire brush, cup",
"item_code": "WB-100",
"ordered": "4",
"received": "4",
"accepted": "4",
"rejected": "0"
},
{
"item": "Anti spatter spray",
"item_code": "AS-500",
"ordered": "6",
"received": "6",
"accepted": "6",
"rejected": "0"
},
{
"item": "Welding gas, argon",
"item_code": "GA-ARG",
"ordered": "3",
"received": "3",
"accepted": "3",
"rejected": "0"
}
],
"anything_short_or_damaged": "Two stainless tubes short against the order; the supplier has them on the next run, due 17 September. Three aluminium angles were bent under the crushed pallet corner and are rejected, held in the quarantine bay for collection.",
"inspected_by": "Rhys Oakenfold, Goods Inwards",
"stock_updated_by": "Priti Ranganathan",
"approved_by": "Colin Barsby, Purchasing Manager",
"approval_date": "15 September 2026"
}Generate this document via the API
One template plus changing data is the whole point. The list of blanks above is the contract, and every new set of values comes back in the same layout: fill it in the app, hand someone a form link, or POST the JSON and get the file straight back.
The request below carries this page's own values, so it runs as soon as the template exists in your workspace. Swap the values for yours and the response is your document.
curl -X POST https://app.docmake.io/api/v1/render \
-H "Authorization: Bearer $DOCMAKE_API_KEY" \
-H "Content-Type: application/json" \
-H "Accept: application/json" \
--output goods-received-note.pdf \
--data-binary @- <<'JSON'
{
"template_id": "tmpl_your_template_id",
"format": "pdf",
"data": {
"company_name": "Calderbrook Manufacturing",
"note_number": "GRN-2026-2214",
"received_date": "14 September 2026",
"received_time": "10:20",
"supplier_name": "Ellwood Steel and Alloys Ltd",
"purchase_order": "PO-2026-0871",
"supplier_delivery_note": "EL-DN-44219",
"carrier": "Ellwood own fleet",
"vehicle_registration": "YK73 PTV",
"receiving_location": "Goods inwards, bay 2, Calderbrook works",
"condition_of_packaging": "Dry and banded, one pallet with a crushed corner",
"goods": [
{
"item": "Steel sheet, 2 mm",
"item_code": "MS-2512",
"ordered": "40",
"received": "40",
"accepted": "40",
"rejected": "0"
},
{
"item": "Steel sheet, 3 mm",
"item_code": "MS-3512",
"ordered": "20",
"received": "20",
"accepted": "20",
"rejected": "0"
},
{
"item": "Aluminium angle",
"item_code": "AL-4040",
"ordered": "25",
"received": "25",
"accepted": "22",
"rejected": "3"
},
{
"item": "Aluminium flat bar",
"item_code": "AL-5006",
"ordered": "15",
"received": "15",
"accepted": "15",
"rejected": "0"
},
{
"item": "Stainless tube 25",
"item_code": "SS-T25",
"ordered": "12",
"received": "10",
"accepted": "10",
"rejected": "0"
},
{
"item": "Stainless tube 40",
"item_code": "SS-T40",
"ordered": "8",
"received": "8",
"accepted": "8",
"rejected": "0"
},
{
"item": "Weld wire, 1.0 mm",
"item_code": "WW-1015",
"ordered": "8",
"received": "8",
"accepted": "8",
"rejected": "0"
},
{
"item": "Weld wire, 1.2 mm",
"item_code": "WW-1215",
"ordered": "6",
"received": "6",
"accepted": "6",
"rejected": "0"
},
{
"item": "Cutting discs 230",
"item_code": "CD-230",
"ordered": "6",
"received": "6",
"accepted": "6",
"rejected": "0"
},
{
"item": "Grinding discs 115",
"item_code": "GD-115",
"ordered": "10",
"received": "10",
"accepted": "10",
"rejected": "0"
},
{
"item": "Flap discs 115",
"item_code": "FD-115",
"ordered": "12",
"received": "12",
"accepted": "12",
"rejected": "0"
},
{
"item": "Wire brush, cup",
"item_code": "WB-100",
"ordered": "4",
"received": "4",
"accepted": "4",
"rejected": "0"
},
{
"item": "Anti spatter spray",
"item_code": "AS-500",
"ordered": "6",
"received": "6",
"accepted": "6",
"rejected": "0"
},
{
"item": "Welding gas, argon",
"item_code": "GA-ARG",
"ordered": "3",
"received": "3",
"accepted": "3",
"rejected": "0"
}
],
"anything_short_or_damaged": "Two stainless tubes short against the order; the supplier has them on the next run, due 17 September. Three aluminium angles were bent under the crushed pallet corner and are rejected, held in the quarantine bay for collection.",
"inspected_by": "Rhys Oakenfold, Goods Inwards",
"stock_updated_by": "Priti Ranganathan",
"approved_by": "Colin Barsby, Purchasing Manager",
"approval_date": "15 September 2026"
}
}
JSON tmpl_your_template_id is
a stand-in: build this template in the visual editor and copy the id it shows, or create one with POST /api/v1/templates. Keys, formats, strict mode and batches are in the API reference.
Or let an AI assistant do it
The DocMake MCP server lets Claude and other assistants make this document the same way. Install it once:
claude mcp add docmake \
--env DOCMAKE_API_KEY=dm_your_api_key \
-- npx -y @docmake/mcp@latestThen ask for the document in plain words:
Make a PDF from my Goods Received Note template with note number "GRN-2026-2214" and received "14 September 2026".
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