The PDF DocMake makes from the Work Order template

The first page of the document DocMake makes from the sample values on this page.

Operations

Work Order

For field service and maintenance teams: the job, the site, the tasks, and the sign-off, on one page.

Generate work orders from your ticketing system and hand technicians a consistent document every time.

Blanks to fill

work_order_number	Work order number
issue_date	Issued
priority	Priority
client_name	Client
site_address	Site address
site_contact	Site contact
requested_by	Requested by
assigned_to	Assigned to
scheduled_date	Booked for
work_description	What is needed
materials	Materials
company_name	Company
tasks[]	One per item, so a row is added for every item in the list

The data behind the preview

This is the exact JSON that produced the document above. Change the values, POST them to the API, and you get your version back as DOCX or PDF. Lists grow and shrink with your data; the layout adapts.

01 Sign up free and duplicate this template into your workspace.
02 Adjust the wording and branding in the visual editor.
03 Fill it in the app, share it as a form link, or call the API.

sample-data.json

{
  "company_name": "Beacon Facilities Services",
  "work_order_number": "WO-2026-4471",
  "issue_date": "5 August 2026",
  "priority": "Next working day",
  "client_name": "Larkfield Primary Academy",
  "site_address": "Larkfield Primary Academy, 22 Mill Lane, Maidstone ME20 6RP",
  "site_contact": "Duncan Averill, Site Manager, 01622 470 118",
  "requested_by": "Helen Brookmire, Estates Officer",
  "assigned_to": "Ryan Caddick, mobile team 2",
  "scheduled_date": "6 August 2026, 07:30 to 13:00, before the school opens",
  "work_description": "The ground floor washroom has two blocked basins and a leaking isolation valve under the third, and water is tracking into the corridor. Make the leak safe, clear both basins and leave the floor dry before the school opens.",
  "tasks": [
    {
      "task": "Replace the isolation valve on basin 3",
      "hours": "1.5",
      "trade": "Plumbing"
    },
    {
      "task": "Clear the traps on basins 1 and 2",
      "hours": "1.0",
      "trade": "Plumbing"
    },
    {
      "task": "Refit the floor trim at the partition",
      "hours": "0.5",
      "trade": "Carpentry"
    },
    {
      "task": "Dry and clean the washroom",
      "hours": "0.5",
      "trade": "Cleaning"
    }
  ],
  "materials": "One 15 mm isolation valve, two basin trap kits, 2 m of floor trim, silicone sealant. Anything else is agreed with the estates officer first."
}

Generate this document via the API

One template plus changing data is the whole point. The list of blanks above is the contract, and every new set of values comes back in the same layout: fill it in the app, hand someone a form link, or POST the JSON and get the file straight back.

The request below carries this page's own values, so it runs as soon as the template exists in your workspace. Swap the values for yours and the response is your document.

make-work-order.sh

curl -X POST https://app.docmake.io/api/v1/render \
  -H "Authorization: Bearer $DOCMAKE_API_KEY" \
  -H "Content-Type: application/json" \
  -H "Accept: application/json" \
  --output work-order.pdf \
  --data-binary @- <<'JSON'
{
  "template_id": "tmpl_your_template_id",
  "format": "pdf",
  "data": {
    "company_name": "Beacon Facilities Services",
    "work_order_number": "WO-2026-4471",
    "issue_date": "5 August 2026",
    "priority": "Next working day",
    "client_name": "Larkfield Primary Academy",
    "site_address": "Larkfield Primary Academy, 22 Mill Lane, Maidstone ME20 6RP",
    "site_contact": "Duncan Averill, Site Manager, 01622 470 118",
    "requested_by": "Helen Brookmire, Estates Officer",
    "assigned_to": "Ryan Caddick, mobile team 2",
    "scheduled_date": "6 August 2026, 07:30 to 13:00, before the school opens",
    "work_description": "The ground floor washroom has two blocked basins and a leaking isolation valve under the third, and water is tracking into the corridor. Make the leak safe, clear both basins and leave the floor dry before the school opens.",
    "tasks": [
      {
        "task": "Replace the isolation valve on basin 3",
        "hours": "1.5",
        "trade": "Plumbing"
      },
      {
        "task": "Clear the traps on basins 1 and 2",
        "hours": "1.0",
        "trade": "Plumbing"
      },
      {
        "task": "Refit the floor trim at the partition",
        "hours": "0.5",
        "trade": "Carpentry"
      },
      {
        "task": "Dry and clean the washroom",
        "hours": "0.5",
        "trade": "Cleaning"
      }
    ],
    "materials": "One 15 mm isolation valve, two basin trap kits, 2 m of floor trim, silicone sealant. Anything else is agreed with the estates officer first."
  }
}
JSON

tmpl_your_template_id is a stand-in: build this template in the visual editor and copy the id it shows, or create one with POST /api/v1/templates. Keys, formats, strict mode and batches are in the API reference.

Or let an AI assistant do it

The DocMake MCP server lets Claude and other assistants make this document the same way. Install it once:

claude mcp add docmake \
  --env DOCMAKE_API_KEY=dm_your_api_key \
  -- npx -y @docmake/mcp@latest

Then ask for the document in plain words:

Make a PDF from my Work Order template with work order number "WO-2026-4471" and issued "5 August 2026".

How the MCP server works →

Work Order

Blanks to fill

The data behind the preview

Generate this document via the API

Or let an AI assistant do it

More operations templates

Change Order

Daily Site Report

Field Service Report