The first page of the document DocMake makes from the sample values on this page.
Legal
Bill of Sale
A bill of sale is short and does one thing: it records that ownership of specific property passed from a named seller to a named buyer, on a date, for an amount. The buyer keeps it as proof when registering an asset, insuring it, or selling it on.
Its value sits entirely in the identifying detail. Make and model, the serial number, and the wording describing condition are what make the document useful two years later. A line reading one used van is worth very little.
The condition and warranty wording is the part both parties want stated rather than assumed, because it sets what either side can raise after the item has been collected.
Equipment tends to move in batches when a business closes a site or refreshes a fleet, so the item rows repeat: one buyer, one date, one signature block, however many assets are on the list.
Blanks to fill
| seller_name | Seller |
| buyer_name | Buyer |
| sale_date | Date of sale |
| seller_address | Where the seller is |
| seller_phone | Seller telephone |
| buyer_address | Where the buyer is |
| buyer_phone | Buyer telephone |
| total_price | Total price |
| currency | Currency |
| payment_method | How it was paid |
| payment_received_date | Date the money arrived |
| condition_statement | What the seller promises about the items |
| anything_owed | Anything owed on the items |
| collection_location | Where they are collected |
| collection_date | Date they are collected |
| governing_law | Governing law |
| bill_reference | Bill of sale number |
| items[] | One per item, so a row is added for every item in the list |
The data behind the preview
This is the exact JSON that produced the document above. Change the values, POST them to the API, and you get your version back as DOCX or PDF. Lists grow and shrink with your data; the layout adapts.
- 01 Sign up free and duplicate this template into your workspace.
- 02 Adjust the wording and branding in the visual editor.
- 03 Fill it in the app, share it as a form link, or call the API.
{
"bill_reference": "BOS-2026-0079",
"sale_date": "September 12, 2026",
"seller_name": "Coldharbour Print Works LLC",
"seller_address": "902 Foundry Lane, Tacoma, WA 98402",
"seller_phone": "+1 253 555 0142",
"buyer_name": "Marlowe Signs Inc",
"buyer_address": "45 Mill Street, Olympia, WA 98501",
"buyer_phone": "+1 360 555 0188",
"items": [
{
"item": "Wide format printer",
"make_and_model": "Vantor VG 640",
"serial_number": "VG64-2019-88214",
"quantity": "1",
"condition": "working, 4,100 print hours, service record included",
"amount": "$9,400.00"
},
{
"item": "Vinyl cutter",
"make_and_model": "Kestrel FC 1400",
"serial_number": "KC14-2021-30977",
"quantity": "1",
"condition": "working, new blade holder fitted June 2026",
"amount": "$3,250.00"
},
{
"item": "Laminator",
"make_and_model": "Sovrano RSC 1401",
"serial_number": "SV14-2018-11265",
"quantity": "1",
"condition": "working, roller marks on the left guide",
"amount": "$1,100.00"
},
{
"item": "Steel media racking",
"make_and_model": "Plain bays, 2.4 m",
"serial_number": "None fitted",
"quantity": "6",
"condition": "used, some surface rust",
"amount": "$600.00"
}
],
"total_price": "$14,350.00",
"currency": "US dollars",
"payment_method": "bank transfer, cleared before collection",
"payment_received_date": "September 12, 2026",
"condition_statement": "The items are sold as they stand, in the condition the buyer inspected on September 9, 2026. The seller makes no promise about how they will perform in future. The seller confirms that it owns the items outright and that nothing is owed on them apart from anything recorded below.",
"anything_owed": "The laminator is on a finance agreement with $380.00 outstanding. The seller settles it in full on the day of sale and sends the buyer the release letter before collection.",
"collection_location": "902 Foundry Lane, Tacoma, WA 98402, loading bay 2",
"collection_date": "September 19, 2026",
"governing_law": "the laws of the State of Washington"
}Generate this document via the API
One template plus changing data is the whole point. The list of blanks above is the contract, and every new set of values comes back in the same layout: fill it in the app, hand someone a form link, or POST the JSON and get the file straight back.
The request below carries this page's own values, so it runs as soon as the template exists in your workspace. Swap the values for yours and the response is your document.
curl -X POST https://app.docmake.io/api/v1/render \
-H "Authorization: Bearer $DOCMAKE_API_KEY" \
-H "Content-Type: application/json" \
-H "Accept: application/json" \
--output bill-of-sale.pdf \
--data-binary @- <<'JSON'
{
"template_id": "tmpl_your_template_id",
"format": "pdf",
"data": {
"bill_reference": "BOS-2026-0079",
"sale_date": "September 12, 2026",
"seller_name": "Coldharbour Print Works LLC",
"seller_address": "902 Foundry Lane, Tacoma, WA 98402",
"seller_phone": "+1 253 555 0142",
"buyer_name": "Marlowe Signs Inc",
"buyer_address": "45 Mill Street, Olympia, WA 98501",
"buyer_phone": "+1 360 555 0188",
"items": [
{
"item": "Wide format printer",
"make_and_model": "Vantor VG 640",
"serial_number": "VG64-2019-88214",
"quantity": "1",
"condition": "working, 4,100 print hours, service record included",
"amount": "$9,400.00"
},
{
"item": "Vinyl cutter",
"make_and_model": "Kestrel FC 1400",
"serial_number": "KC14-2021-30977",
"quantity": "1",
"condition": "working, new blade holder fitted June 2026",
"amount": "$3,250.00"
},
{
"item": "Laminator",
"make_and_model": "Sovrano RSC 1401",
"serial_number": "SV14-2018-11265",
"quantity": "1",
"condition": "working, roller marks on the left guide",
"amount": "$1,100.00"
},
{
"item": "Steel media racking",
"make_and_model": "Plain bays, 2.4 m",
"serial_number": "None fitted",
"quantity": "6",
"condition": "used, some surface rust",
"amount": "$600.00"
}
],
"total_price": "$14,350.00",
"currency": "US dollars",
"payment_method": "bank transfer, cleared before collection",
"payment_received_date": "September 12, 2026",
"condition_statement": "The items are sold as they stand, in the condition the buyer inspected on September 9, 2026. The seller makes no promise about how they will perform in future. The seller confirms that it owns the items outright and that nothing is owed on them apart from anything recorded below.",
"anything_owed": "The laminator is on a finance agreement with $380.00 outstanding. The seller settles it in full on the day of sale and sends the buyer the release letter before collection.",
"collection_location": "902 Foundry Lane, Tacoma, WA 98402, loading bay 2",
"collection_date": "September 19, 2026",
"governing_law": "the laws of the State of Washington"
}
}
JSON tmpl_your_template_id is
a stand-in: build this template in the visual editor and copy the id it shows, or create one with POST /api/v1/templates. Keys, formats, strict mode and batches are in the API reference.
Or let an AI assistant do it
The DocMake MCP server lets Claude and other assistants make this document the same way. Install it once:
claude mcp add docmake \
--env DOCMAKE_API_KEY=dm_your_api_key \
-- npx -y @docmake/mcp@latestThen ask for the document in plain words:
Make a PDF from my Bill of Sale template with seller "Coldharbour Print Works LLC" and buyer "Marlowe Signs Inc".
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