The PDF DocMake makes from the Purchase Order template

The first page of the document DocMake makes from the sample values on this page.

Finance

Purchase Order

Keep procurement consistent: every PO carries the same structure, from supplier block to authorization signature, with item rows that grow with your order.

Generate POs from your inventory system through the API, or let the team fill them in the app.

Use this template Make it with the API

Blanks to fill

po_number	Order number
order_date	Order date
delivery_date	Requested delivery
supplier_name	Supplier
supplier_address	Supplier address
supplier_contact	Supplier contact
delivery_address	Delivery address
order_total	Order total
payment_terms	Payment terms
delivery_instructions	Delivery instructions
approved_by	Approved by
company_name	Company
items[]	One per item, so a row is added for every item in the list

The data behind the preview

This is the exact JSON that produced the document above. Change the values, POST them to the API, and you get your version back as DOCX or PDF. Lists grow and shrink with your data; the layout adapts.

01 Sign up free and duplicate this template into your workspace.
02 Adjust the wording and branding in the visual editor.
03 Fill it in the app, share it as a form link, or call the API.

sample-data.json

{
  "company_name": "Cobalt Works Inc.",
  "po_number": "PO-2026-0312",
  "order_date": "August 8, 2026",
  "delivery_date": "August 22, 2026",
  "supplier_name": "Verity Office Supply Co.",
  "supplier_address": "1400 Dexter Avenue North, Seattle, WA 98109, United States",
  "supplier_contact": "Maya Okonjo, Sales, orders@verityoffice.example",
  "delivery_address": "Cobalt Works Inc., Goods inwards, 40 Pike Street, Seattle, WA 98101, United States",
  "items": [
    {
      "item": "Standing desk, 160 by 80 cm, oak top",
      "quantity": "4",
      "unit_price": "$480.00",
      "total": "$1,920.00"
    },
    {
      "item": "Monitor arm, dual, desk clamp",
      "quantity": "8",
      "unit_price": "$85.00",
      "total": "$680.00"
    },
    {
      "item": "Cable tray, under desk, 120 cm",
      "quantity": "4",
      "unit_price": "$45.00",
      "total": "$180.00"
    },
    {
      "item": "Drawer unit, three drawer, lockable",
      "quantity": "4",
      "unit_price": "$165.00",
      "total": "$660.00"
    }
  ],
  "order_total": "$3,440.00",
  "payment_terms": "Net 30 from the date of the invoice.",
  "delivery_instructions": "Deliver between 08:00 and 16:00 on a weekday. Call the goods inwards desk on arrival. The loading bay takes a rigid truck only.",
  "approved_by": "Dana Kovacs, Procurement"
}

Generate this document via the API

One template plus changing data is the whole point. The list of blanks above is the contract, and every new set of values comes back in the same layout: fill it in the app, hand someone a form link, or POST the JSON and get the file straight back.

The request below carries this page's own values, so it runs as soon as the template exists in your workspace. Swap the values for yours and the response is your document.

make-purchase-order.sh

curl -X POST https://app.docmake.io/api/v1/render \
  -H "Authorization: Bearer $DOCMAKE_API_KEY" \
  -H "Content-Type: application/json" \
  -H "Accept: application/json" \
  --output purchase-order.pdf \
  --data-binary @- <<'JSON'
{
  "template_id": "tmpl_your_template_id",
  "format": "pdf",
  "data": {
    "company_name": "Cobalt Works Inc.",
    "po_number": "PO-2026-0312",
    "order_date": "August 8, 2026",
    "delivery_date": "August 22, 2026",
    "supplier_name": "Verity Office Supply Co.",
    "supplier_address": "1400 Dexter Avenue North, Seattle, WA 98109, United States",
    "supplier_contact": "Maya Okonjo, Sales, orders@verityoffice.example",
    "delivery_address": "Cobalt Works Inc., Goods inwards, 40 Pike Street, Seattle, WA 98101, United States",
    "items": [
      {
        "item": "Standing desk, 160 by 80 cm, oak top",
        "quantity": "4",
        "unit_price": "$480.00",
        "total": "$1,920.00"
      },
      {
        "item": "Monitor arm, dual, desk clamp",
        "quantity": "8",
        "unit_price": "$85.00",
        "total": "$680.00"
      },
      {
        "item": "Cable tray, under desk, 120 cm",
        "quantity": "4",
        "unit_price": "$45.00",
        "total": "$180.00"
      },
      {
        "item": "Drawer unit, three drawer, lockable",
        "quantity": "4",
        "unit_price": "$165.00",
        "total": "$660.00"
      }
    ],
    "order_total": "$3,440.00",
    "payment_terms": "Net 30 from the date of the invoice.",
    "delivery_instructions": "Deliver between 08:00 and 16:00 on a weekday. Call the goods inwards desk on arrival. The loading bay takes a rigid truck only.",
    "approved_by": "Dana Kovacs, Procurement"
  }
}
JSON

tmpl_your_template_id is a stand-in: build this template in the visual editor and copy the id it shows, or create one with POST /api/v1/templates. Keys, formats, strict mode and batches are in the API reference.

Or let an AI assistant do it

The DocMake MCP server lets Claude and other assistants make this document the same way. Install it once:

claude mcp add docmake \
  --env DOCMAKE_API_KEY=dm_your_api_key \
  -- npx -y @docmake/mcp@latest

Then ask for the document in plain words:

Make a PDF from my Purchase Order template with order number "PO-2026-0312" and order date "August 8, 2026".

How the MCP server works →

Purchase Order

Blanks to fill

The data behind the preview

Generate this document via the API

Or let an AI assistant do it

More finance templates

Commercial Invoice

Credit Note

Expense Report